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OA&FS Application


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In order to schedule an Application & Intake meeting:

  • Make payment to the Portland office via check or by calling 503-226-4870 for credit card payments.
  • Send original hard copies of the required application forms to the Portland Office. Clients working with the Seattle office will send their forms directly to Seattle. We require originals — please do not email application forms.

Portland Office:
Open Adoption & Family Services
5200 SW Macadam Ave., Suite 250
Portland, OR 97239

Seattle Office:
Open Adoption & Family Services
2815 Eastlake Ave. E  #160
Seattle, WA 98102

  • Once the fee and required forms are submitted, a counselor will contact you to schedule your Application & Intake meeting.
  • Prior to this, each applicant is required to read chapters 1, 2, 5, & 8 in Hospitious Adoption, by Jim Gritter.

Please see the instructions below for each form. Completed Adobe Reader forms cannot be saved to your computer – print these out immediately after filling in the blanks. The forms that might take more time and require saving are created in Word. You will be prompted to save these Word doc forms to your computer — which we highly recommend. You can then work on them in multiple sessions.

  • Intake Form. Fill out on your computer, then print. Each applicant completes a separate Intake form.
  • General Release of Information. Print out for original signatures. Each applicant completes a separate release.
  • Health History Form. Fill out on your computer, then print. Each applicant completes a separate health history.
  • Grievance Policy. Print out for original signatures. Both applicants can sign the same form. The hard copy must be initialed (where indicated) and signed.
  • Confidentiality Statement. Print out for original signatures. Both applicants can sign the same form.
  • Hospitious Adoption Discussion Questions. Can be filled out on your computer together or separately by each applicant. It should be completed after each applicant has read Hospitious Adoption.
  • Aspirations: Keeping the End in Mind. This worksheet is aimed at helping you realize what you want for yourselves, the birthparents, and your child as you envision your open adoption. It can be filled out together or separately by each adopting parent.
  • Discipline Statement. Print out for original signatures. Both applicants can sign the same form.

For Families Outside of Oregon and Washington:

  • Criteria for Out-of-State Homestudies. Please provide your homestudy preparer with this document to ensure that your homestudy meets our local regulations.

Homestudy Forms


In order to initiate the Homestudy and Family Preparation process:

  • Make payment to the Portland office via check or by calling 503-226-4870 for credit card payments.
  • Send original hard copies of the required homestudy forms to the Portland Office. Clients working with the Seattle Office will send their forms directly to Seattle. We require originals — please do not email application forms.

Portland Office:
Open Adoption & Family Services
5200 SW Macadam Ave., Suite 250
Portland, OR 97239

Seattle Office:
Open Adoption & Family Services
2815 Eastlake Ave. E  #160
Seattle, WA 98102

Please see the instructions below for each form. Completed Adobe Reader forms cannot be saved to your computer – print these out immediately after filling in the blanks. The forms that might take more time and require saving are created in Word. You will be prompted to save these Word doc forms to your computer — which we highly recommend. You can then work on them in multiple sessions.

  • Description of Adoption Assistance — Oregon
  • Description of Adoption Assistance — Washington
  • Description of Adoption Assistance — Outside Oregon and Washington
  • Acknowledgment of Adoption Assistance Availability. Sign after reviewing the description of Adoption Assistance document for your state of residence (OR, WA, or Outside OR & WA). This form needs to be printed out for original signatures. Both applicants can sign the same form.
  • Authorization for Credit Background Check. Fill out on your computer, then print. Each applicant completes a separate form. Each hard copy must be signed.
  • OA&FS Contract for Adoption Services — Oregon. Must be printed out for original signatures. Sign the Contract, Acknowledgement of OA&FS Services and Fee Schedule.
  • OA&FS Contract for Adoption Services — Washington. Must be printed out for original signatures. Sign the Contract, Acknowledgement of OA&FS Services and Fee Schedule.
  • OA&FS Contract for Adoption Services — Outside Oregon and Washington. Must be printed out for original signatures. Sign the Contract, Acknowledgement of OA&FS Services and Fee Schedule.
  • Reference Letter Form. Reference letters are written in confidence and should be sent directly to OA&FS by the reference themselves. Five letters of reference must be submitted, four of which must be from non-relatives.
  • Seattle Reference Letter Form. For clients working with Seattle office.
  • Doctor’s Report Form. This is completed separately for each applicant by their doctor or health care practitioner.  In order for your health care practitioner to complete this form you need to have been seen by him/her within the last six months. However, it is preferable that the date of your last visit be as recent as possible, as this form expires after one year and has to be updated at that time. OA&FS needs to receive the form with your health care practitioner’s original signature (not a copy or a fax). Your healthcare practitioner may send it directly to the OA&FS Portland office.
  • Seattle Doctor’s Report Form. For clients working with Seattle office.
  • Background Checks for Residents of Washington.
    • DSHS Form. This form is electronic and will need to be filled out on your computer, printed and signed. Each applicant completes a separate form.
    • Washington State Patrol Form. This form needs to be printed, then completed. Each applicant completes a separate form.
    • Out of State Residence Form. This form needs to be printed, then completed. It’s required whether or not you have lived outside of the state of Washington in the last five years. Each applicant completes a separate form.
    • FBI Checks. You will obtain livescan fingerprints through the company Fieldprint, which has locations throughout Washington. Please visit the Fieldprint website to find the location nearest you. The cost is approximately $50 per applicant. Fieldprint will submit your fingerprints to the FBI and results will be emailed directly to you. When you receive your results, please contact Megan Mehlum at the OA&FS Seattle office and provide her your login and password. The results will be printed for your OA&FS file. There is limited time to retrieve results, so please contact Megan as soon as you receive your results.
  • Background Checks for Residents of Oregon.
    • 301 QED Form. Please read these instructions carefully and thoroughly complete your form.
  • Financial Form. This form can be completed on the computer and printed out for signature.
  • Adoptive Family Information Form. Fill out on your computer, then print.
  • Autobiography Outline. This document is not viewed by expectant parents. It is intended to give your counselor information prior to conducting the homestudy interviews. It will provide a useful template from which you can borrow text for your Family Book. See Autobiography Outline for further instructions.
  • Screening Tool. This form will officially be filled out with your counselor during the homestudy process. However, you can fill out a draft form to refer to during that meeting.
  • Within the Exploring Adoption Parameters section of the website you’ll find informative resources divided by subject. Please review all topic areas, some of which include Self-Assessment Questions. Complete each set of questions as a means of determining the parameters that feel right for you. Complete one per couple in each given subject area.
    • Self-Assessment Questions- Honoring Racial & Ethnic Heritage
    • Self-Assessment Questions – Attachment & Adoption
    • Self-Assessment Questions – Drug & Alcohol Exposure
  • OA&FS Letterhead. Family introduction letter should be created on this letterhead.
  • Home Safety Assessment. This is a checklist of items that will be reviewed at your homestudy visit. Please insure that all of these requirements are satisfied prior to your homestudy visit. You do not need to fill out this form, as your counselor will complete it during the homevisit.
  • Pre-Adopt Training Handout. This document only applies if you are adopting for a second time through OA&FS and did not attend the OA&FS Seminar for this current adoption process. It outlines how the pre-adoption education requirement can be satisfied.
  • Please provide photocopies of the following documents:
    • Government Issued Photo I.D. for each applicant, such as a valid Driver’s License for each applicant and household member submitting to a criminal background check.
    • Last year’s Federal tax return, (do not include schedules).
    • Birth Certificate for each applicant.
    • Marriage License (if applicable).
    • Divorce Decree (if applicable). If you have been divorced more than once, only the most recent divorce decree is required.

Creating Your Family Profile


At OA&FS we take great pride in the depth of information we provide to expectant parents as they choose adoptive parents. This includes a combination of printed and online materials, since expectant parents frequently use the internet to view prospective adoptive families. You may have considered posting your letter/profile on other websites, but disregarded it due to the unregulated nature of the internet. We provide a safe and comfortable way to post your information by building you an interactive family profile page within the OA&FS website.

Online profiles include:

  • Family Introduction Letter
  • Pictures
  • Family Book
  • Video

See family book example. (Note: Your homestudy will not be accessible online and will only be provided to expectant parents upon request.)

We provide step-by-step instructions for producing all of the above. Inclusion on our website is optional; however, we strongly encourage you to participate. We want expectant parents who visit our site to have an abundance of useful information to assist them in their decision. Not only does an online profile provide in-depth information about your family, but as a group they accurately depict the diversity of our pool. Expectant parents will then realize that a truly rich resource of waiting families can be found at Open Adoption & Family Services!

  • Guidelines for Family Intro Letter
  • Instructions for Creating Family Book
  • Videos for Waiting Families
  • Sample Video

Welcome to the Pool


  • Navigating Insurance Issues
  • List of Recommended Attorneys
  • Being Chosen vs. Being Screened
  • Waiting Parents Must Prepare for Child
  • Good Stuff to do While You’re in the Pool

Adoption Planning Materials


  • Adoption Planning – What to Expect
  • Creating a Culture of Openness
  • Explanation of ICPC
  • Explanation of ICWA
  • Explanation of Birthparent Consents
  • Sample OR Adoption Agreement
  • List of Recommended Attorneys

Homestudy Update


In order to initiate the Homestudy update process:

  • Make payment to the Portland office via check or by calling 503-226-4870 for credit card payments.
  • Send original hard copies of the required homestudy forms to the Portland Office. Clients working with the Seattle Office will send their forms directly to Seattle. We require originals — please do not email application forms.
  • For families living outside of Oregon or Washington, only complete the forms marked with an asterisk.

Portland Office:
Open Adoption & Family Services
5200 SW Macadam Ave., Suite 250
Portland, OR 97239

Seattle Office:
Open Adoption & Family Services
2815 Eastlake Ave. E  #160
Seattle, WA 98102

Please see the instructions below for each form. Completed Adobe Reader forms cannot be saved to your computer – print these out immediately after filling in the blanks. The forms that might take more time and require saving are created in Word. You will be prompted to save these Word doc forms to your computer — which we highly recommend. You can then work on them in multiple sessions.

  • Intake Form.* Fill out on your computer, then print. Each applicant completes a separate Intake form.
  • General Release of Information.* Print out for original signatures. Each applicant completes a separate release.
  • Health History Form. Fill out on your computer, then print. Each applicant completes a separate health history.
  • Grievance Policy.* Print out for original signatures. Both applicants can sign the same form. The hard copy must be initialed (where indicated) and signed.
  • Doctor’s Report Form. This is completed separately for each applicant by their doctor or health care practitioner.  In order for your health care practitioner to complete this form you need to have been seen by him/her within the last six months. However, it is preferable that the date of your last visit be as recent as possible, as this form expires after one year and has to be updated at that time. OA&FS needs to receive the form with your health care practitioner’s original signature (not a copy or a fax). Your healthcare practitioner may send it directly to the OA&FS Portland office.
  • Seattle Doctor’s Report Form. For clients working with Seattle office.
  • Financial Form. This form can be completed on the computer and printed out for signature.
  • Please provide a photocopy of last year’s Federal tax return, (do not include schedules).
  • Screening Tool.* This is a good time to evaluate your current screening parameters. Go to the Exploring Adoption Parameters section of the website to revisit these resources. You and your Counselor will review your screening tool and any potential changes at your Homestudy update appointment.
  • Oregon background check form (301 QED). Residents of Oregon need to print out and complete for original signatures (one per applicant). If fingerprints are necessary you will be notified after you submit this form.
  • Residents of Washington will be notified when their background checks need to be updated. You will be provided forms at that time.